Exhibitors Information
Mid South Sign Association
Marriott Shoals Hotel and Spa
July 17 - 19, 2008
EXHIBITORS’ INFORMATION
Exhibition Schedule:
Exhibitor Setup Friday, July 18th 2:00 pm – 5:00 pm
Exhibitors’ Reception Friday, July 18th 5:00 pm – 7:30 pm
Saturday Exhibition Saturday, July 19th 9:00 am – 11:30 am
Booth Dismantle Saturday, July 19th 11:30 am – 2:00 pm
MSSA is very proud to offer our members one of the finest summer conventions that we’ve ever assembled. In recent years, the number of exhibitors and the number of attendees have surpassed that of any other regional association and we expect to set new records at this meeting. Our registration totals rival that of an ISA regional event and you’ll find MSSA to be much more affordable and a lot less formal. The reason…a combination of careful planning and a wonderfully supportive membership. The casual “table-top” style exhibits allow us to keep costs low and allow the exhibitor to display products with less effort and expense. Come and see what all the fuss is about! Come to MSSA’s Summer Convention!
Exhibit hours will be Friday, July 18th from 5:00 pm to 7:30, and Saturday, July 19th from 9:00 am – 11:30 am. The “Exhibitors’ Reception” will be held during the Friday evening exhibits. Hors d'oeuvres and a cash bar will be set up in the exhibit hall. This event is free to all convention registrants. A complimentary continental breakfast will be provided during the Saturday morning exhibit hours.
Exhibitors shall display products in a manner deemed to be respectable by the MSSA and respectful of other exhibitors. MSSA must be notified in advance by exhibitors who plan to display an electronic message center or any other display that might be deemed visually disruptive to other exhibitors. Exhibitors who choose to display electronic message centers and other visually disruptive displays will be assigned booths that do not face other exhibitors, no exceptions. Displays should not obstruct the view of attendees and that of adjacent exhibitors. No displays should exceed a total height of 6 ft. This is a “table top” style show in an 8-ft. x 8-ft. booth area (or smaller). MSSA reserves the right to disallow unacceptable or obstructive displays or any display that may be deemed disruptive and to place message centers to be strategically located. Vehicles of any kind are not allowed.
Exhibitors will be provided with a 8’ x 30” draped and skirted table, two chairs, tent cards naming the exhibitor and convention registration for one exhibitor. If an extra table (6’ x 18”) is needed to be placed in back of the booth, the price will be $35 extra. If an extra table is needed horizontally along the front of the booth, another adjacent booth will need to be purchased. Electricity is $35 extra. If an extension cord and power strip is needed, the rental cost is $15. Assignment of space is on a first-come, first–served basis, starting with Gold, Silver and Bronze Sponsorship. MSSA Members will receive priority over non-members. Space is limited, please register as soon as possible.
Ship materials: ATTN: Your Name and Company, Mid South Sign Association, C/O Marriott Shoals Hotel/TONY FOWLER: 800 Cox Creek Parkway South, Florence, AL 35630. Materials should not arrive at the hotel before July, 14th.
Exhibit setup is Friday, July 18th from 2:00pm – 5:00 pm in the Shoals Ballroom C, D and E. All exhibits must be dismantled and completely removed by 2:00 pm on Saturday, July 19th.
The exhibitor assumes the entire responsibility and liability for losses, damages, and claims arising out of exhibitor’s activities on the Hotel premises and will indemnify, defend, and hold harmless the Hotel, its agents, servants, employees, and MSSA from any and all such losses, damages and claims.
